Speaker Guidelines

KEY DATES

Monday 26 October

Register you attendance

Monday 2 November

Submit full paper

Friday 13 November

Submit PPT presentation

Tuesday 17 November

Technical presentations begin

EVENT INFORMATION

Location:

The IHEA National Symposium will be held in the Orion Room at the Esplanade Hotel Fremantle, by Rydges. The hotel is located at 46-54 Marine Terrace, Fremantle, Western Australia.

Parking:

Paid parking is available in the DRIVO Carpark (7 Essex Street), Secure Parking (25 Collie Street) or the Esplanade Reserve (56 Marine Terrace). Additionally 'Pay'n'Display' street parking options are available throughout the City of Fremantle by using the EasyPark app. For more information on parking please see the Esplanade Hotel website here.

Event Theme:

The theme for the symposium is Collaboration by Design: Advancing Healthcare Together.


Program and Timings:

The full program and session schedule are available on the symposium website here. Please refer to the program for your presentation time and session details.


On the Day:

Make sure to visit the registration desk to collect your name badge upon arrival. Please visit our AV technician Peter Lale in the Orion Room during the meal break before your presentation to finalise any presentation needs (e.g. slide changes, technical checks).

SPEAKER REGISTRATION

Please use the link below to register your attendance by Monday 26 October. If you are speaking but are not a part of the healthcare engineering sector please contact Jaime regarding registration options.

ORAL PRESENTATION REQUIREMENTS

Please refer to the program for the duration of your presentation. Each session will end with a q&a panel where all speakers from the session will be invited back onto the stage for questions from the audience.


All presentations must be created using Microsoft PowerPoint. Videos are to be embedded in your slide rather than inputted as external links.


PowerPoint presentations are required in 16:9 (widescreen) format.


Tips for creating your PowerPoint Presentation:

Body Text:

  • Use a font that is easy to read. Arial, Verdana or Calibri tend to be the easiest to read on screens.
  • Font should be no smaller than 18pt
  • Align text left. Centered text is harder to read.
  • Write in point form, not complete sentences
  • Include 4-5 bullet points per slide
  • Avoid wordiness and clutter: A headline, a few bullet points, maybe an image – anything more than that and you risk losing your audience.

Headings:

  • Heading font should be bigger than your body text

Colour:

  • Put dark text on a white background. This is easiest to read. If you must use a dark background – for instance, if your company uses a standard template with a dark background – make sure your text is quite light (white, cream or light grey) and increase the font size.

Images, Charts and Diagrams:

  • A chart, diagram or image can often convey much more to your audience than text
  • Don’t use low resolutions images as these can appear blurry on the screen

Slide Timing:

  • Use 1-2 slides per minute of your presentation

Please submit your PPT presentation by Friday 13 November into the drop box by using the button below:

AUDIO VISUAL

Basic audio visual will be provided as follows:

  • Stage with steps
  • Data projector and screen (16:9 ratio)
  • Lectern and microphone
  • Wireless clicker for advancing PowerPoint slides

There will also be an audio-visual technician in the room to assist with loading your presentation and any technical checks.

Please advise Jaime by Monday 26 October if you require any additional AV equipment other than what is listed above.

FULL PAPERS

It is mandatory that all accepted oral presenters provide a full paper in accordance to the below formatting requirements by no later than Monday 2 November. Please send your full paper and any attachments to Jaime via email. If you are a personally invited speaker and do not wish to provide a paper to be published in the Healthcare Facilities journal please contact Jaime.

The IHEA will review all full paper submissions to ensure authors have complied with the formatting requirements. 

Your paper may be published in the official IHEA Journal 'Healthcare Facilities' over the next 12 months.

Please see following correct format for the presentation of your paper:

Format: A4 Microsoft Word document

Word Limit: 1500 minimum - 3000 maximum

Margins (left, right, top and bottom): 3.0cm

Body Text: Arial, size 12 font, left aligned

Heading Text: Arial (bold), size 14 font, centred

Images: It is essential that any images, graphs, tables etc. be supplied with your full paper separately in high resolution.

QUESTIONS

If you have any questions regarding speaking at the IHEA National Symposium please email Jaime.

Submit an enquiry

Use the form below to get in touch with the Symposium Organisers. We’ll review your enquiry and respond as quickly as we can.

Alternatively, you can contact the Symposium Organisers via phone on +61 7 3876 4988.

Thank you to our Corporate Partners!

Adama

AgBiTech

AgNova

Bayer

Corteva

FMC

Sumitomo

Syngenta

UPL

Victorian Chemicals

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